Vehicle on Hire Certificate Application form

Vehicles registered in the United Kingdom that are being taken overseas should be accompanied by the ‘Registration Document’ form (V5C) issued by DVLA, Swansea. However, in the case of vehicles on hire or lease, the hiring company will not normally allow the hirer to take possession of the registration document and few foreign authorities are prepared to accept photocopies. In recognition of these difficulties the EC agreed that a certified extract from the registration document would be acceptable and therefore form VE103 should be used in conjunction with vehicles on hire.

FTA will, on payment of the £12.00 fee, provide the hirer with a ‘Vehicle on Hire Certificate – DfT form no VE103’. To enable FTA to complete the form, the registered keeper should provide the information indicated below. Please also include a letter of authority from the hire/lease company giving you permission to take a vehicle abroad.

PLEASE NOTE THAT 3–4 DAYS’ NOTICE IS NORMALLY REQUIRED FOR THE ISSUE OF VEHICLE ON HIRE CERTIFICATES. ON HIRE CERTIFICATES ARE VALID FOR ONE YEAR.


Vehicle description and registration details 












Full name and permanent place of residence of person to whom original V5C is issued



Full name and permanent place of person/company hiring/leasing the vehicle





Please list any authorised drivers


Payment